If your patient information is intended for use on RHC website, a copy the information should also be sent by email to the RHC Patient and Parent Team Channel.
You do not have to wait until Clear to All have approved your submission before sending to the web team.
When the RHC web team receive a submission to the Teams channel we will notify the author and Clear to All team if existing information on this topic exists, along with the contact details of authors.
The web team will:
- Liaise with you to determine whether your information should be publicly accessible via searching or browsing the RHC website (example) OR only available via a direct link provided by you to the patient/family (example)
- Create a digital version of your leaflet for use on smart phone/tablet/computer
- Ensure easy distribution to patients/families by:
- creating a scannable QR code (example)
- Adding a text message button to the page to allow a link to be texted to the end user (example)
- Adding an email button [currently in development] to the page to allow a link to be emailed to the end user
- create a shortened URL for the page to be used in printed materials such as appointment letters
- Add a link to the pdf of your information (where available) to allow easy printing
- Add links to pdf translations of your leaflet (where available, see below) to ensure compliance with Board accessibility standards
- A link to the patient information page and a copy of the shortened URL will be sent to the Authors
- Usage statistics for pages will be provided to the author and clinical lead if this is available.
- Should website information need to be moved or updated RHC team will provide updated QR codes to the affected departments.
When submitting information for uploading to RHC website and App authors agree:
- To provide a corresponding author email address and contact details for Departmental Clinical Lead. Both author and Clinical Lead will be contacted when information is due to expire.
- Authors will notify RHC website team if corresponding author or Clinical Lead changes to allow editorial information to be updated
- Authors and clinical leads agree to receive content management update emails
- Authors and clinical leads will be contacted if the website receives questions or feedback about patient information
- Authors and clinical leads agree to be contacted if another department has information on a similar topic
- To ensure out of date content is not displayed on the website, if content is not re-authorised in a timely fashion the page may be unpublished
RHC website team will ensure that author and clinical lead contact details are not available to the public.